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The KMail Handbook

Daniel Naber

David Rugge

Laurent Montel

Scarlett Clark

David Bryant

Revision 5.14.2 (Applications 20.04.2) (2020-08-14)

Copyright © 1999, 2000, 2001, 2002 David Rugge

Copyright © 2003 Daniel Naber

Copyright © 2004 Daniel Naber, Ingo Klöcker

Copyright © 2013 Laurent Montel

Copyright © 2020 David Bryant

KMail is KDE's powerful and user friendly email client.

Table of Contents

1. Introduction
Some KMail Features
Getting Help
2. Getting Started
Account Wizard
Manual Configuration Quickstart
Setting your Identity
Setting up your Account
Sending Messages
Receiving Messages
Testing your Setup
3. Using KMail
The Main Window
Keyboard Shortcuts
The Composer Window
Composing a Message
Signing and Encrypting Messages
Creating HTML Messages
Adding Attachments
Checking the Spelling of your Message
Setting Up the Text Snippets Tool
Using the Built-in Translator
Message Folders
Creating and Using Folders
Folder Properties
Message Filters
Fast Filter Creation
The Filter Dialog
Search Patterns
Filter Action
Filter Examples
Filter Optimization
Filter Log
Backing up KMail
Archiving
Exporting
Restore and Import in KMail
Restoring backed up email and settings
Importing options in KMail
Using Multiple Accounts
Signing and Encrypting Messages with GnuPG
Preconditions
GnuPG-Related Settings in KMail
Sign your Messages
Encrypt your Messages
Send your Public Key
You received an encrypted Message
Receiving a Public Key
The Anti-Spam Wizard
Basics
Advanced
Some More Details for Experts
The Anti-Virus Wizard
Basics
Advanced
Details
4. Configure KMail
General Information
Accounts Page
Identities Tab
The New Identity Dialog
General
Cryptography
Advanced
Templates
Signature
Picture
Email Accounts
Receiving
Sending
LDAP Servers
Appearance Page
General
Fonts
Colors
Layout
Message List
Message Tags
Composer Page
General
Standard Templates
Custom Templates
Subject
Character Set
Headers
Attachments
Autocorrection
Auto Resize Image
Security Page
Reading
Message Disposition Notifications
Composing
Miscellaneous
S/MIME Validation
Misc Page
Folders
Invitations
Printing
Plugins Page
Akonadi and Check Before Send
Composer / Editor
Grammar Check / Header Styles
Message Viewer / Miscellaneous
Tools
Options without a user interface representation
5. Command and Menu Reference
The KMail Reader Window
File Menu
Edit Menu
View Menu
Go Menu
Folder Menu
Message Menu
Tools Menu
Settings Menu
Help Menu
The KMail Composer Window
Message Menu
Edit Menu
View Menu
Options Menu
Attach Menu
Tools Menu
Settings Menu
Help Menu
6. Frequently Asked Questions (FAQ)
7. KMail Troubleshooting
Introduction to Akonadi
The Akonadictl Control Program
The Akonadiconsole Program
"Unable to Fetch Item from Backend" When Entering IMAP Folder
Your Emails Are Not Being Sent, Without Error Messages
"Unable to Fetch Item from Backend ... [LRCONFLICT]"
Keeping KMail's Auxiliary Storage Areas Clean
Correcting KMail's "Dirty" Items
8. Credits and License
Program Development Team
Credits -- The Early Days
Documentation

List of Tables

3.1. ACL Rights Summary

List of Examples

4.1. Email address
4.2. Email aliases
4.3. Default domain